Wedding Planners vs Wedding Coordinators
December 16, 2020

What Is the Big Difference? 

Planning your wedding can be exciting, but also stressful. One thing you can do to help with your stress load is hire a wedding coordinator or wedding planner. You might ask, “are those not the same thing?” Nope! They are both two entirely different wedding professionals. We get this question a lot when speaking with potential clients. We want the best fit for you and your wedding. You may only need a someone who does coordinating, or you may want a fully involved wedding planning professional. Let’s go into what each title does when working with you and your wedding.

Wedding Coordinator

A wedding coordinator is your day of liaison that takes care of your wedding day logistics. 

We oversee:

  • Setup
  • Cleanup
  • Wedding Timeline
  • Vendor communication
  • Get You Married! 

Usually we come in one to two months before your wedding and do a full takeover of your wedding. 


  • Learn your vendors & their contracts you signed with them (venue, caterer, florist, rentals, band/DJ, etc)
  • Create your wedding timeline. This is where we map out your entire wedding day in one document to give out to all of your vendors so everyone can stay on schedule.
  • We contact all of your vendors. We send them the timeline and tell vendors that we are the point of contact to all vendors for your wedding. This means vendors don’t have to keep calling you the week of your wedding. We’ll take care of it!
  • We run your rehearsal ceremony. We’ll get you in, your officiant will get you married, and then we’ll get you out. It’s that simple! All you have to do is enjoy your day and party!

Wedding Planner

A wedding planner is someone who helps you every step of the way leading up to your wedding. Depending on your contract with your planner, we can come in at any point. You choose the time you want your planner based on your budget and needs. Some want us there the minute after they’re engaged, others want us 6 months before the wedding. It’s up to you and it’s fully customizable! 

Your wedding planner helps with the design and overall feel of your wedding.


  • Brainstorm style ideas for you based on meetings with you about your wedding.
  • Create and execute your vision. 
  • We help and create the creative aspects of your wedding day.

Your wedding planner also helps in other ways:

  • We recommend and help find the perfect vendors for you based on your budget and wants.
  • We can and will attend vendor meetings with you (Venue scouting, menu tasting, florist consultations, etc. )
  • We can also help create and manage your budget.
  • We do all of that PLUS the duties of a wedding coordinator. 

Whichever you choose, planner or coordinator, we want your day to be everything you dreamed of! It’s our job to make everything run as smooth as possible and keep you stress free. We hold your hand, we make sure you eat, and let you party! It’s your wedding! You should enjoy it. 




Christen Jones Photography 

Rob & Deanna Photography

Kelly Ginn Photography 

Team Pictured

 Bella Baxter Events 


10 Tips to Prep You for Your Wedding Day

10 Tips to Prep You for Your Wedding Day

Let’s face it, all the tiny little last minute things that you need to do before your big day can be so overwhelming! Plus forgetting just one little thing can cause major stress to your mental health and no Bride or Groom needs that before their wedding day.  Never fear, we are here to help!  Check out our TOP 10 TIPS to help prepare you for your wedding day and eliminate any pre-wedding stress! 

read more
Non- Profit Partner Event Spotlight: The Bodine Bash

Non- Profit Partner Event Spotlight: The Bodine Bash

It is well known that we love our weddings here at Bella Baxter Events, but fans of our wedding work may be surprised to know that we are also huge cheerleaders of our Non-Profits clients. Since 2012 (and a bit before) Bella Baxter Events has worked with many Non-Profit clients and their development teams to help evaluate, re-brand, dream up, and produce their major fundraising events. Our job is to support them in the creation of the best event environments so that they may raise the funds to continue their awesome endeavors in our Little Rock and Memphis communities. If you know us, you know that we are big into giving back to our communities and it is one of the cornerstone values of Bella Baxter Events.

read more
Save the Date Designs To Swoon Over

Save the Date Designs To Swoon Over

We are so ecstatic about our Fall wedding schedule here at Bella Baxter Events, especially because we get to travel this year! Finally! It’s been wayyyyy too long. With the Covid vaccine on the horizon though we are super excited to be getting on planes to sunny destinations with a few wonderful #BellaBaxter clients soon (insert wedding planner happy dance here).

One of my favorite parts of destination wedding planning (besides like everything lol) is when the Save the Dates are sent out in the mail. I get so excited thinking about our wedding couples’ guests receiving these first announcements of fun times to come in a far away locale.

read more